An HR outsourcing provider should have a strong track record — both in the HR market in general and with your business’ industry and size. It should also help with basic HR functions, such as payroll and time tracking, and follow robust data security protocols. Some platforms, like QuickBooks, allow you to select from a variety of payroll processing plans.

• This includes tax forms, job applications, worker information, payment amounts, benefits information, time sheets, and bank information for direct deposits.
• You may want to connect time-tracking software, benefits administration software, and any payroll software you’re already using to your account.
• Payroll outsourcing can lead to big cost savings and provide access to payroll management experts, but doing so also comes with unique challenges and risks.
• Our 2024 guide takes you through the ins and outs of how payroll outsourcing works and how your company can best evaluate a possible outsourcing strategy.
• Paying your employees correctly and on schedule is an essential responsibility as a business owner.
• Major benefits of outsourcing payroll include cost savings, time savings, access to experts, prioritising your core business and enhanced compliance.

Similar to a PEO (but without the co-employer relationship) it may also offer benefits administration and HR services. By outsourcing payroll, small businesses can save money on the cost of setting up and managing their own payroll system, and then paying an employee such as a payroll specialist to manage it. A payroll software or service can help you save time, reduce errors, boost security and stay compliant. Use Nav to find the right payroll solution for your business. For full-service payroll outsourcing, the outsourced party handles pretty much everything.

How Much Does It Cost To Outsource HR?

The client company also remains liable for tax remittance whether or not it has outsourced this particular payroll function, meaning it’s on the hook for any errors even if it’s not immediately responsible. In 2024, a wide selection of “payroll outsourcing providers” are to be found both domestically and internationally. While different companies will have different criteria for evaluating a good match, they all must ensure a provider maintains adequate protections for employee data and complies with relevant regulations.

It’s impossible to know which payroll processing software is right for your company without doing solid research beforehand. Your research should involve asking questions like the ones listed above, then seeing what each platform offers. Finding a high-quality outsourcing solution can make payroll management  simpler and decrease the chance of mistakes.

Payroll can become messy and stressful when you have several employees. The length of insurance experience depends not only on the amount of pension payment, but also on the very right of a person to a particular type of pension. If you’re operating in more than one country, there’s a good chance your team isn’t familiar with the rules. ClickUp is highly regarded for its ease of use and flexibility, making it a favorite among businesses of all sizes.

What are the benefits of outsourcing payroll?

This has historically been one of the main incentives for any kind of outsourcing, and payroll functions are no exception. Payroll outsourcing may be done by a company specializing in that task, generally known as a payroll outsourcing provider or a payroll service bureau. It is also commonly done by accountancy firms and Professional Employer Organizations (PEOs) (read more about the latter in our guide How does a PEO work?).

What Payroll Functions Can Be Outsourced?

While it’s more expensive than many other payroll outsourcing providers, its seamless integration with your accounting system could justify the additional expense. As mentioned before, these are further areas where a misstep by a payroll outsourcing provider can become a problem for both the provider and the client company. If a company is outsourcing internationally, it shouldn’t assume that it can ignore employment regulations in the provider’s country, as these can be very different from those in the United States. In the early days of strategic outsourcing, companies were most comfortable hiring away low-skill tasks distant from sensitive business areas. Nowadays, many companies do the opposite and outsource critical functions such as customer service and money-management tasks. This has grown to include many activities normally performed by administrators or human resources departments—including payroll duties.

Must-Ask Questions for Finding the Right Payroll Tax Management Software

Typically, providers report to the client on a regular, predetermined basis, confirming services rendered and detailing performance. For the client, this is an opportunity to ensure everything is going according to plan. The final major component of the process is for outsourced end-of-year tax duties. This includes both submitting documentation to tax authorities—which the provider has maintained throughout activities—and remitting the tax dollars themselves.

Drawbacks of Outsourcing HR

A CMO provider makes payments in international currencies, ensures that applicable taxes (such as Value-Added Tax or Goods & Services Tax) are processed, and streamlines the contractor invoicing process. Payroll outsourcing may occur within country (domestic payroll processing), or internationally (global payroll 20 types of journals to keep processing). One of the main outsourcing advantages regardless of the task is time savings. If you do payroll in-house, you have to consider all the time it takes to research and follow the correct process of setting it up. Think about managing it, too, and finding ways of automating different processes.

If the services don’t improve, you may consider changing providers or managing certain HR functions in house. Depending on the provider and plan you choose, you may be committed for a certain amount of time or be able to cancel whenever you want. BambooHR stands out as the best overall HR outsourcing provider, offering an all-in-one solution that caters predominantly to small- and medium-sized businesses.

This guide will help you understand how payroll outsourcing operates, and how you can make it work for your business. No matter how large or small your operation is, payroll outsourcing could be the right move for you. Paycom helps businesses prevent mistakes and their staggering consequences. Explore Beti to learn why it’s the ideal choice for outsourcing payroll to Paycom. This doesn’t mean you need to see every piece of the process, but you should never be cut out of it entirely. Ask your potential provider about your level of payroll oversight.